Internal/External Vacancy Announcement Procurement Expert

Internal/External Vacancy Announcement

Procurement Expert

ORGANIZATIONAL OVERVIEW

The National Election Board of Ethiopia (NEBE), re-established by proclamation No. 1133/2011, is the constitutionally mandated body to conduct elections, organize referendum and regulate political parties in Ethiopia. NEBE is working to boost its’ institutional strength with a special focus on enhancement of human resource capacity. Accordingly, NEBE would like to invite applicants for Procurement Expert position who meet the following requirements.

Required number:       Five

Reports to:                  Head of Regional Office

Duty station:            Addis Ababa, Semera, Wolayta Sodo, Hossana, Gambella                       

Duration:                   Permanent

Salary:                        As per the organization salary scale (Competitive)

Job Summary

The Procurement Expert is responsible for executing procurement processes, managing vendor relationships, and ensuring the timely and cost-effective acquisition of goods and services at regional level. This role involves implementing procurement strategies, evaluating supplier performance, and maintaining compliance with procurement policies and regulations. The Procurement Expert plays a key role in supporting the organization's procurement objectives and contributing to its overall efficiency at regional level.

Duties and responsibilities

  • Execute end-to-end procurement processes, including vendor identification, sourcing, bidding, and contract award of the regional office.
  • Coordinate the procurement of goods and services, ensuring timely delivery and cost-effectiveness.
  • Receive purchase requests from different departments and review requests to make sure that requirements or specifications are developed as complete and accurate as possible.
  • Compile and categorize all purchase requisitions forms accurately and on a timely basis to ensure that all procurement requests are captured.
  • Compile user specifications, prepare tender documents as per the specification, invite suppliers and compile summary of suppliers’ bid proposals.
  • Prepare and process purchase orders in accordance with specifications.
  • Prepare payment documents and submit for payment.
  • Receive procured goods and services and check received items from selected suppliers are based on purchase order and according to specification.
  • Coordinate and monitor the delivery of goods and services by suppliers, inspect and compare deliveries against specifications and purchase order to spot if there are any discrepancies. 
  • Evaluate supplier proposals, negotiate contracts, and establish agreements that align with the organization's needs and budget of the regional office.
  • Monitor vendor performance, resolve issues, and maintain positive vendor relationships.
  • Communicate any claims to suppliers to ensure substitution for or return of defective items and shortages.
  • Ensure procurement activities comply with organizational policies, industry regulations, and legal standards.
  • Prepare and maintain accurate procurement records, contracts, and documentation.
  • Analyze procurement costs and identify opportunities for cost savings and process improvements.
  • Participate in cost-effective procurement planning and budgeting.
  • Collaborate with quality control teams to ensure procured goods and services meet the organization's quality standards.
  • Address quality issues promptly and work with vendors to resolve discrepancies.
  • Prepare regular reports on procurement activities, supplier performance, and cost analysis.
  • Analyze procurement data to identify trends and areas for process optimization.
  • Uphold ethical standards in procurement processes, emphasizing transparency, fairness, and integrity.
  • Promote compliance with the organization's code of conduct and procurement policies.
  • Conduct procurement activities requirements of the head office needed at regional office up on demand.
  • Handle any other procurement related activities as requested by the immediate supervisor.

Specification:

Education and Work Experience: 

  • Masters or Bachelors in Logistics and Supply Chain Management, management, Economics, purchasing and supplies management, Marketing or other related fields
  • 5 years for Masters or 7 years for BA

Know-How (Skills) (Technical competencies):

  • Knowledge of procurement regulations, industry best practices, and supply chain management.
  • Strong negotiation skills and ability to establish mutually beneficial vendor relationships.
  • Attention to detail and excellent organizational skills.
  • Proficiency in procurement software and tools.
  • Strong communication and interpersonal skills.
  • Proficiency in local languages is preferable.
  • Not a member of a political party.

Behavioural competencies:

    • Adaptability/ flexibility
    • Team Player
    • Conflict resolution
    • Problem Solving
    • Analytical thinking
    • Collaborations
    • Working under stressful conditions

How to Apply

      INTERESTED APPLICANTS ARE INVITED TO SEND NON-RETURNABLE:

  • Application letter that explains why you fit for the post and updated CV, and Three work related referees;
  • Application letter & resume should be saved by full name of Applicants.
  • Only short-listed candidates will be contacted for further screening.

Attention:

  • Please ensure that you select your preferred working station in your application. This selection is mandatory for processing your application effectively.
  • Those who are interested can only apply through the attached link https://nebe-election.org/apply   within 10 days from this announcement.

Female candidates are encouraged to apply!

Vacancy
December 19, 2024